Teams, Shared Drives, and Access Control
GoPlanogram provides a flexible access control system that allows you to share files and folders with specific users or groups of users. This is managed through diversity_2 Teams, folder_special Shared Drives, and granular permission settings at the folder and file level.
Teams
A diversity_2 Team is a collection of person Users grouped together for easier management of access permissions.
User privileges can be assigned in the User Management panel, if you have the appropriate permissions.
Making a Team
Making a Team is done with File > Manage > Teams. In the Teams dialog, click the group_add Create Team button, and provide a name.
Use the Add users to Team dropdown to select which User(s) to add to the Team.
Checking the Admin checkbox allows that User to change who is on the Team. A Team must have at least one Admin.
Click the delete button to remove a User from the Team.
Shared Drives
A folder_special Shared Drive is a top level folder that can be accessed by a specified set of Teams and Users.
A Shared Drive can be created from File > Manage > Shared Drives.
Clicking Manage Access opens the Access Management dialog, where one may specify which Users and Teams can access the drive, as well as their permission levels.
Filesystem Access
All files and folders start in a top level folder_special Drive. Every person User has their own personal Drive.
Access can be granted at the folder_special Drive, folder Folder, or article File level. Access is additive -- any Users or Teams with access to a Folder can also access all nested Files and Folders within it.
Possible access levels:
- READ: Open a Copy of a File
- WRITE: Open, rename, delete, or move a File
- ADMIN: Manage other members' access
- lock_open UNLOCK: Manually unlock a locked File